About Golden Mine Projects

Golden Mine Projects has nine operating mines in Australia, Peru, South Africa and West Africa (including the Asanko JV) and one project in Chile.

Our Operations

We have total attributable annual gold-equivalent production of 2.2Moz, attributable gold-equivalent Mineral Reserves of 52.1Moz and Mineral Resources of 116.0Moz.

Sustainability

Sustainability for Golden Mine Projects covers issues relating to our social licence to operate as well as mitigating the impact our operations have on the environment and adjacent communities

Our People

We continually look for people who have a high performance attitude and can grow with us.

Suppliers

Our operations depend upon the reliable supply of responsibly produced products and services, and the know-how of experts in their field.

SUPPLIERS Receipt, invoicing and payment

Receipt, invoicing and payment

Goods and Services Acknowledgment

  • Before processing an invoice payment, it's essential that all goods and services are logged into the Golden Mine Projects' ERP system. For all goods, a packing list should accompany them, preferably in a weather-protected sleeve. Additionally, relevant documents like Material Safety Data Sheets should be included when needed.

    For service provisions, necessary paperwork such as contractor timesheets, job records, payment certificates, etc., should be sent to the Golden Mine Projects supervisor in charge of the work.

    Approved documentation, together with the invoice, is utilized to generate a service entry sheet (SES) or framework order (FO) in the Golden Mine Projects' ERP system. These are then digitally sent to the respective person to confirm satisfactory completion of the work.


Submitting Invoices

Golden Mine Projects manages supplier payments through the SAP ERP system.

When invoicing, suppliers should make sure:

  • Invoices are legible and preferably not handwritten;
  • Both invoice and Purchase Order numbers are clearly stated;
  • The supplier name on the invoice matches the name on the Purchase Order;
  • Details on the invoice correspond with those on the Purchase Order;

Any invoice not adhering to these criteria might get rejected and sent back to the vendor with reasons. Vendors will need to rectify and resend these invoices.


  • Credit Notes

    Credit notes should always cite the related Purchase Order number and the associated invoice number.

    Invoice Payments

    If invoices are sent in the same month as the goods delivery or service provision, vendors can anticipate payment as per the agreed terms.

    Statements for Supplier Accounts

    Every month, vendors should send a statement listing unpaid invoices. This assists Golden Mine Projects' Accounts Payable in reconciling with vendors, giving a clear picture of their pending liabilities.


Managing Account Holds

Golden Mine Projects values its relationships with suppliers, focusing on mutual values and business ethics that foster growth. Thus, we encourage suppliers to report any pending payments to the relevant Commercial Manager. This proactive approach helps in resolving issues before an account is potentially put on hold.